Benefits:
health & wellness benefits
training opportunities
personal development benefits
Job Description
Job Responsibilities
• Manage the Director’s calendar.
• Handle all incoming calls and incoming mails for the Director.
• Despatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
• Answer phone calls, handle enquiries, record and convey messages.
• Collate and update relevant data required by the department for purposes of cost management and improvement.
• Manage rosters of clinicians, call back staff for coverage if there is shortage of staff.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Prepare and submit claims and records for overtime, public holiday and night allowances, leave and petty cash for department staff through successfactor.
• Manage gift packs for storage and distribution.
• Collect and despatch documents from/to areas within hospital premises.
• Requisite, control and maintain good utilisation of office supplies in the department.
• Perform any other duties assigned by supervisor.
Requirements
• GCE ‘A’ or Diploma in any field
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.
Work Experience Level:
junior level
Must-have skills:
A GOOD UNDERSTANDING OF ACCOUNTING AND FIGURES