Senior Associate Executive (JR3722)
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Others - Corporate solutions and General Office | Administrative / Secretarial | Executive Assistant
378 ALEXANDRA ROAD SINGAPORE 159964
Job Type:
permanent or full time
Job Suitable For:
#nohashtag#skills-training
Benefits:
health & wellness benefits
training opportunities
personal development benefits
No. of Vacancies:
1
Job Description
Reporting to the Institution Lead (Alexandra Hospital), Group Hospitality, you will be responsible for the department’s administrative and operational support. The department’s services include Housekeeping, Portering, Linen and Laundry, Landscaping, Pest Control and Waste Management
Duties & Responsibilities
You will be responsible for the following:
Administrative Support
Perform typing, faxing, sorting, scanning, filing and recording of documents and forms.
Handle department’s telephone calls, enquiries and feedback. Record and convey messages, follow up and respond as appropriate.
Collect and despatch documents from/to areas within hospital premises
Requisite, control and maintain good utilization of office supplies in the department.
Collate and update relevant data required by the department for purposes of cost management, improvement and monitoring.
Perform purchase and work requisition procedures, following guidelines and policies.
Check and verify invoices and claims submissions, ensuring proper supporting documents are attached before submitting to superior for approval / endorsement.
Contract Management
Assist in the verification of Contracts KPIs against supporting documents.
Assist in auditing workflow / processes.
Operation Support
Confidential waste collection walks.
Ground inspection.
Emergency preparedness and pandemic support (if required).
Perform other related duties as assigned by the RO.
Requirements
Minimum GCE “O” Level
At least 1 year of related experience
Ability to multi-task and work under tight timelines
Good team player
Strong interpersonal skills
Good writing and communication skills
Analytical, meticulous and high level of initiative
Duties & Responsibilities
You will be responsible for the following:
Administrative Support
Perform typing, faxing, sorting, scanning, filing and recording of documents and forms.
Handle department’s telephone calls, enquiries and feedback. Record and convey messages, follow up and respond as appropriate.
Collect and despatch documents from/to areas within hospital premises
Requisite, control and maintain good utilization of office supplies in the department.
Collate and update relevant data required by the department for purposes of cost management, improvement and monitoring.
Perform purchase and work requisition procedures, following guidelines and policies.
Check and verify invoices and claims submissions, ensuring proper supporting documents are attached before submitting to superior for approval / endorsement.
Contract Management
Assist in the verification of Contracts KPIs against supporting documents.
Assist in auditing workflow / processes.
Operation Support
Confidential waste collection walks.
Ground inspection.
Emergency preparedness and pandemic support (if required).
Perform other related duties as assigned by the RO.
Requirements
Minimum GCE “O” Level
At least 1 year of related experience
Ability to multi-task and work under tight timelines
Good team player
Strong interpersonal skills
Good writing and communication skills
Analytical, meticulous and high level of initiative
Job Criteria/Requirements
Qualifications:
O' Levels
Work Experience Level:
junior level
Must-have skills:
ABILITY TO MULTI-TASK AND WORK UNDER TIGHT TIMELINES
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