Finance & HR Assistant (F&B)

Job Scope

Finance Duties:

• Responsible for the day-to-day financial activities in the Singapore office.
• Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
• Submission of monthly GTO report.
• Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
• Monitor and follow-up on inbound and outbound payment.
• Process billings and categorise costs accordingly with clarification as required by China HQ Finance team.
• Assist in annual audits and internal control reviews.
• Assist in all finance-related matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.

HR Duties:

• Handle all administrative duties relating to HR matters and claims.
• Prepare necessary documents to effect salary payments in payroll system.
• Maintain and verify timesheets, attendance and leaves balance for all staff.
• Prepare, process and file all correspondences on recruitment, hiring, offers, confirmation, transfers, promotion, termination and etc.
• Maintain up-to-date records and properly filed in personnel files and profiles in the HR system and MOM portal.
• Manage work passes related issues such as application, renewal, cancellation etc.
• Submit statutory claims such as NS, maternity, childcare leave, etc
• Assist in submission of government surveys and other statutory submissions.
• Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
• Prepare all other letters and internal announcements as and when required.

Job Requirements

• Diploma in Accounting, Finance, HR or a related field in Business Administration
• Proven experience in similar role, preferably in F&B industry
• Strong analytical and problem-solving skills
• Knowledge of relevant regulations and compliance standards
• Strong written and oral communications skills in Mandarin to liaise with colleagues and teams of Chinese speaking background
• Comfortable to work with multicultural teams and groups internationally