Facilities & Safety Lead
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Built Environment/Construction | Facilities Management | Facilities Manager / Facilities Engineer
Job Type:
Full Time
Job Suitable For:
#nohashtag
Benefits:
No. of Vacancies:
1
Job Description
Key accountability (Main purpose of this job):
Reporting to the Head of Facilities, this position plays a vital role in ensuring compliance with fire safety, workplace safety and health (including COVID-19 safe management measures) related matters and security on campus. This position will also be supervising maintenance, housekeeping and landscape team including driving green initiatives. He/she may also be tasked to oversee any facility related projects as assigned by the Head of Facilities.
Responsibilities (Key areas of Responsibilities):
Fire Safety Manager
● Perform and undertake the role as the Fire Safety Manager for the campus
● Conduct periodic review and updates to the Campus Emergency Response Plan.
● Conduct periodic fire safety audit inspections to ensure compliance to fire safety requirements
● Set up and training of the Fire Safety Committee and CERT team.
● Plan and conduct Table-top Exercises and Fire Drills (twice per year) and CERT training etc.
● Liaise with SCDF and FSSD on updates with latest regulatory and compliance requirements.
● Ensure compliance to the annual Fire Certificate renewal.
Workplace Safety and Health
●Conduct joint inspections with the appointed Independent Safety Consultant to ensure safety standards are being met and all facilities and equipment are in safe working condition
● Review and maintain risk assessment, Safe Work Procedures records for external contractors.
● Review and propose policies change to the Management in compliance to regulatory standards.
● Prepare and manage WSH Committee’s reports and minutes.
● Perform and undertake the role as Safe Management Officer
Security Management
● Collaborate with the Security Executive to review, establish and enforce security policies and procedures i.e. Security SOP, School Lockdown Procedure etc.
● Collaborate with the Security Executive to manage campus wide security systems (CCTV, Thermal Scanner, Visitor Management System etc.)
●Support the Security Executive to plan, coordinate and manage maintenance and/or integration works for the Security System including follow up on all repair and replacement works.
● Review and propose improvements to enhance the campus security and productivity of our security resource.
Facilities Management
●To lead the team in managing the day-to-day operations on all maintenance, housekeeping and safety matters
● Ensure proper maintenance of building and facilities. Take lead to solve facility related matters including liaising with stakeholders and managing contractors
● Schedules and arranges maintenance of the equipment and facilities. Establish and maintains strong vendor relationships
● Monitors and collaborate with relevant departments in facilities-related procurements
Project Management
● To assist in the tender, pre & post contract and procurement administrations for Addition and Alteration (A&A) projects
● To support and manage all the School A&A projects
● To oversee the A&A works from conception phase to completion and handing over to user
Sustainability
● Representative for the Facilities Department in the Eco committee and lead the implementation initiatives under Facilities purview.
● Follow up the relevant Sustainability Action Plan.
● Review and propose initiatives to reduce electricity and water consumption.
Others
● Carry out any other ad-hoc tasks as assigned by superior
Requirements:
● Degree/Diploma in Facilities Management, Estate Management, Building and Maintenance or equivalent
● Minimum 6 years of experience in a similar capacity
● Registered Fire Safety Manager with Singapore Civil Defence Force, with at least 4 years of experience working in fire safety management
● Possessed knowledge and certification in Workplace Safety and Health, preferably with WSQ Advanced Certificate in Workplace Safety and Health (Level B)
● Possessed WSQ in Security and Environmental Control Officer (Specified Premises) will be advantageous
● Competency in Microsoft Office Suite applications is a prerequisite
● Experienced in working in the international school sector or a multi-cultural environment will be preferred
● Hands on ability to lead the team on everyday operations and projects
● Possessed good writing skills
● Excellent communication and interpersonal skills
● Positive disposition, resourceful and a team player
● Ability to multitask, an eye for details and perform under tight timeline
Reporting to the Head of Facilities, this position plays a vital role in ensuring compliance with fire safety, workplace safety and health (including COVID-19 safe management measures) related matters and security on campus. This position will also be supervising maintenance, housekeeping and landscape team including driving green initiatives. He/she may also be tasked to oversee any facility related projects as assigned by the Head of Facilities.
Responsibilities (Key areas of Responsibilities):
Fire Safety Manager
● Perform and undertake the role as the Fire Safety Manager for the campus
● Conduct periodic review and updates to the Campus Emergency Response Plan.
● Conduct periodic fire safety audit inspections to ensure compliance to fire safety requirements
● Set up and training of the Fire Safety Committee and CERT team.
● Plan and conduct Table-top Exercises and Fire Drills (twice per year) and CERT training etc.
● Liaise with SCDF and FSSD on updates with latest regulatory and compliance requirements.
● Ensure compliance to the annual Fire Certificate renewal.
Workplace Safety and Health
●Conduct joint inspections with the appointed Independent Safety Consultant to ensure safety standards are being met and all facilities and equipment are in safe working condition
● Review and maintain risk assessment, Safe Work Procedures records for external contractors.
● Review and propose policies change to the Management in compliance to regulatory standards.
● Prepare and manage WSH Committee’s reports and minutes.
● Perform and undertake the role as Safe Management Officer
Security Management
● Collaborate with the Security Executive to review, establish and enforce security policies and procedures i.e. Security SOP, School Lockdown Procedure etc.
● Collaborate with the Security Executive to manage campus wide security systems (CCTV, Thermal Scanner, Visitor Management System etc.)
●Support the Security Executive to plan, coordinate and manage maintenance and/or integration works for the Security System including follow up on all repair and replacement works.
● Review and propose improvements to enhance the campus security and productivity of our security resource.
Facilities Management
●To lead the team in managing the day-to-day operations on all maintenance, housekeeping and safety matters
● Ensure proper maintenance of building and facilities. Take lead to solve facility related matters including liaising with stakeholders and managing contractors
● Schedules and arranges maintenance of the equipment and facilities. Establish and maintains strong vendor relationships
● Monitors and collaborate with relevant departments in facilities-related procurements
Project Management
● To assist in the tender, pre & post contract and procurement administrations for Addition and Alteration (A&A) projects
● To support and manage all the School A&A projects
● To oversee the A&A works from conception phase to completion and handing over to user
Sustainability
● Representative for the Facilities Department in the Eco committee and lead the implementation initiatives under Facilities purview.
● Follow up the relevant Sustainability Action Plan.
● Review and propose initiatives to reduce electricity and water consumption.
Others
● Carry out any other ad-hoc tasks as assigned by superior
Requirements:
● Degree/Diploma in Facilities Management, Estate Management, Building and Maintenance or equivalent
● Minimum 6 years of experience in a similar capacity
● Registered Fire Safety Manager with Singapore Civil Defence Force, with at least 4 years of experience working in fire safety management
● Possessed knowledge and certification in Workplace Safety and Health, preferably with WSQ Advanced Certificate in Workplace Safety and Health (Level B)
● Possessed WSQ in Security and Environmental Control Officer (Specified Premises) will be advantageous
● Competency in Microsoft Office Suite applications is a prerequisite
● Experienced in working in the international school sector or a multi-cultural environment will be preferred
● Hands on ability to lead the team on everyday operations and projects
● Possessed good writing skills
● Excellent communication and interpersonal skills
● Positive disposition, resourceful and a team player
● Ability to multitask, an eye for details and perform under tight timeline
Job Criteria/Requirements
Qualifications:
Degree
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