Assistant Director, Administration (ACIS) [NIE]
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Others - Corporate solutions and General Office | Administrative / Secretarial | Administrative Director
Job Type:
Full Time,
Permanent
Job Suitable For:
#nohashtag#skills-training
Benefits:
health & wellness benefits
training opportunities
No. of Vacancies:
1
Job Description
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)
The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.
The Academic Computing and Information Services (ACIS) division oversees and supports NIE's information communication technology (ICT) needs. We have more than 70 staff members from the Digital Solutions (DS), Infrastructure and Database (ID), Information Security (IS) and Service Management (SM) departments, which are supported centrally by an administrative team. Together, we work hand-in-hand with our internal and external stakeholders to build an advanced, robust and secure IT infrastructure, network and systems for the NIE Community.
We invite applications for the position of Assistant Director, Administration in ACIS. Join us for an exciting career as we work towards transforming the education landscape in Singapore.
The Assistant Director, Administration of ACIS oversees the centralised administrative function of the IT division. He/she manages ACIS’ budgets and general office administration to support its leadership team in achieving the division’s core purpose and supporting NIE’s vision/mission. The candidate also reports to and provides strategic and secretariat support to the Divisional Director (DD), ACIS.
Responsibilities:
• Provide secretariat support for committees or meetings chaired by the Divisional Director and/or Department Heads.
• Lead and manage the ACIS administrative team.
• Manage the budget expenditures and inventory of ACIS.
• Provide personal assistance to DD/ACIS in formulating policies, performing strategic planning and implementing projects at the divisional level.
• Provide support in carrying out ICT training and publicity.
• Plan and oversee staff development activities in areas like adopting industrial best practices, developing soft skills competencies, character building, etc.
• Continuously review and fine-tune internal processes and workflows to achieve operational efficiency, improve service delivery and raise productivity.
• Support the Business Continuity Management (BCM) committee in crisis management.
• Promote and market new ICT initiatives and services.
• Assist and support the Data Protection Officer (DPO) in the NIE PDPA Office.
• Vet, draft and coordinate ICT communications and messages for the division.
• Oversee and manage the division’s social media account(s).
• Support and participate in the division’s Wellness and Teambuilding (W&T) committee.
• Provide administrative and operational support for the ACIS Office, as well as events or activities organised by NIE.
Requirements:
• A University Degree, preferably in Business Studies/Administration.
• Minimum 10 years’ relevant experience in administration with at least 6 years of managerial experience, and a background in Information and Communication Technology (ICT) would be an advantage.
• Good managerial and leadership skills.
• Good people management skills and a team-player.
• Proficient in Microsoft Office Applications.
• IT savvy, creative and innovative.
• Strong written and verbal communication skills.
• Able to multi-task and work independently.
Application
• We regret that only shortlisted candidates will be notified.
Other Information
• NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.
The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.
The Academic Computing and Information Services (ACIS) division oversees and supports NIE's information communication technology (ICT) needs. We have more than 70 staff members from the Digital Solutions (DS), Infrastructure and Database (ID), Information Security (IS) and Service Management (SM) departments, which are supported centrally by an administrative team. Together, we work hand-in-hand with our internal and external stakeholders to build an advanced, robust and secure IT infrastructure, network and systems for the NIE Community.
We invite applications for the position of Assistant Director, Administration in ACIS. Join us for an exciting career as we work towards transforming the education landscape in Singapore.
The Assistant Director, Administration of ACIS oversees the centralised administrative function of the IT division. He/she manages ACIS’ budgets and general office administration to support its leadership team in achieving the division’s core purpose and supporting NIE’s vision/mission. The candidate also reports to and provides strategic and secretariat support to the Divisional Director (DD), ACIS.
Responsibilities:
• Provide secretariat support for committees or meetings chaired by the Divisional Director and/or Department Heads.
• Lead and manage the ACIS administrative team.
• Manage the budget expenditures and inventory of ACIS.
• Provide personal assistance to DD/ACIS in formulating policies, performing strategic planning and implementing projects at the divisional level.
• Provide support in carrying out ICT training and publicity.
• Plan and oversee staff development activities in areas like adopting industrial best practices, developing soft skills competencies, character building, etc.
• Continuously review and fine-tune internal processes and workflows to achieve operational efficiency, improve service delivery and raise productivity.
• Support the Business Continuity Management (BCM) committee in crisis management.
• Promote and market new ICT initiatives and services.
• Assist and support the Data Protection Officer (DPO) in the NIE PDPA Office.
• Vet, draft and coordinate ICT communications and messages for the division.
• Oversee and manage the division’s social media account(s).
• Support and participate in the division’s Wellness and Teambuilding (W&T) committee.
• Provide administrative and operational support for the ACIS Office, as well as events or activities organised by NIE.
Requirements:
• A University Degree, preferably in Business Studies/Administration.
• Minimum 10 years’ relevant experience in administration with at least 6 years of managerial experience, and a background in Information and Communication Technology (ICT) would be an advantage.
• Good managerial and leadership skills.
• Good people management skills and a team-player.
• Proficient in Microsoft Office Applications.
• IT savvy, creative and innovative.
• Strong written and verbal communication skills.
• Able to multi-task and work independently.
Application
• We regret that only shortlisted candidates will be notified.
Other Information
• NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.
Job Criteria/Requirements
Qualifications:
Degree
Must-have skills:
Minimum 10 years’ relevant experience in administration with at least 6 years of managerial experience
Nice to Have Skills:
Background in Information and Communication Technology (ICT)
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