Human Resource & Administrative Officer

Human Resource & Administrative Officer responsibilities include processing employee data, recruiting, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you will make sure all HR operations run smoothly.

Responsibilities:
Organize and maintain personnel records
Update internal databases (e.g. record sick or maternity leave)
Prepare HR documents, like employment contracts and new hire guides
Create and distribute guidelines and FAQ documents about company policies
Answer employees queries about HR-related issues
Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
Arrange travel accommodations
Participate in HR projects
Perform job and task analysis to document job requirements and objectives
Prepare recruitment materials and post jobs to appropriate job board/newspapers/institutes etc
Develop and update job descriptions and job specifications
Sourcing and attracting candidates by using databases, job portals etc
Schedule job interviews and contact candidates as needed
Conducting interviews and filtering candidates for open positions
Screen candidates resumes and job applications
Assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes
Onboard new employees in order to become fully integrated
Develop training and onboarding material
Monitor and apply HR recruiting best practices
Act as a point of contact and build influential candidate relationships during the selection process

Requirements and skills:
Work experience as an HR & Admin Officer, HR Administrator, HR Administrative Assistant or similar role
Experience in retail industry is a bonus
Thorough knowledge of labor legislation
Excellent organizational skills, with an ability to prioritize important projects
Computer literacy (MS Office applications, in particular)
Strong phone, email and in-person communication skills
Hands on experience with various selection processes (video interviewing, phone interviewing, reference check etc)
Strong interpersonal and decision-making skills
BS in Human Resources or relevant field